November 2016 Newsletter
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Online Registration Update
2016-17 school year online registration (OLR) was completed for 30,493 returning students. This is up from 29,872 for the 2015-16 school year. Overall, OLR was a success--82% of OLR contacts in schools felt that OLR was more successful this year than last year. Eighty-two percent of OLR contacts agreed or strongly agreed that OLR has made the registration process more efficient for schools, while 18% were neutral. Additionally, over 90% provided positive feedback about OLR training sessions. 
As for parents, 72% of OLR contacts felt that parents, in general, prefer OLR to paper registration. This is likely due to the fact that with OLR, families verify pre-populated demographic and contact information instead or re-writing the information on a form.
With all the positives, OLR still has room for improvement. The following enhancements are planned for the 2017-18 school year:
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Closing Nov. 7: Gallup Q12 Employee Engagement Survey
The Gallup Q12 employee engagement survey will close on November 7. Staff can access the survey via the link in reminder emails from Gallup or by visiting https://gx.gallup.com/desmoinesq12.gx and entering their employee ID number as their access code. We are aiming for 100% participation. Logistics and FAQs are located here. A flyer that can be printed and shared to encourage participation is also located here. Reporting change: This year, only staff in schools who report to the principal will be included in the school report. The results of staff such as food service, custodial, and MetroKids will be reported to their supervisors in their central departments. Secondary Schools: Iowa Youth Survey Deadline Extended
The Iowa Youth Survey deadline has been extended to November 18. All 6th, 8th, and 11th, grade students, excluding those who have completed the refusal of consent form, should complete the survey--which takes approximately 40 minutes to complete. All secondary school counselors should have received information regarding the administration of this survey. For facilitator information please use the following link: http://iowayouthsurvey.iowa.gov/images/2016%20Docs/2016%20Facilitator%20Handouts.pdf NWEA MAP Reports for Teachers: Class Breakdown
We have received feedback that staff find the Class Breakdown Report very useful. It facilitates the creation of student groups for instruction by achievement in a certain area. A video on utilizing the report is located here. Data and Infinite Campus Training for Schools
Need help building the capacity of your staff around data, Infinite Campus, Tableau, or MAP? The Research & Data Management team is here to help! To request a session, click here. One of our team members will follow up with you to personalize a session for your school's needs. FERPA Reminder
DMPS cannot share potentially personally identifiable information with non-staff--that includes the school board, media, and community partners that we do not have an MOU in place with. We cannot share educational or health records about individual students. When sharing information about groups of students, we cannot share information about groups that contain less than 10 students. Continuous Improvement Updates
Continuous improvement is a strategy to improve our processes and get work accomplished. Keep up to date on current activities by visiting the continuous improvement website and reading the monthly newsletter. |
UPCOMING DATES
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September 26 - November 18: Grades 6, 8, & 11: Iowa Youth Survey
October 3 - November 30: Grade 2: CogAT |
November 3: Infinite Campus teacher advisory committee meeting
December 8-9: Gallup on site for Fall 2016 results |
WAIT. WHAT?
Dear Data Diva, I am constantly needing to pull data reports for people. I wish I had the time to create all these reports, but I don’t. There has to be a better way to get this information instead of recreating the wheel every time. Can you help me out? --Drowning in Data Requests
Dear Drowning in Data Requests,
Before creating a new report check out the reporting services area in Infinite Campus. You will find the link to Reporting Services in the Index list when you log in. (You may be asked to re-authenticate with the same username and password you used to log into Infinite Campus.) There are different folders for the different types of reports available. Your existing rights will determine which reports you can see. Take some time and go see what reports are available before creating or requesting a new one.
Some existing reports: (folder name > report name)
As Always,
Data Diva
Dear Drowning in Data Requests,
Before creating a new report check out the reporting services area in Infinite Campus. You will find the link to Reporting Services in the Index list when you log in. (You may be asked to re-authenticate with the same username and password you used to log into Infinite Campus.) There are different folders for the different types of reports available. Your existing rights will determine which reports you can see. Take some time and go see what reports are available before creating or requesting a new one.
Some existing reports: (folder name > report name)
- Advisory > Contact by staff – lists the number of times a staff member has entered something into the contact log for the year selected. You can drill down and see which students and how many entries per student.
- Attendance > Historical Attendance Summary _Individual Student – shows all the attendance for a student during their time at DMPS
- Attendance > Perfect Absences (Absences) - only lists students who do not have any absences. It does not look at any tardy information. This is run on a date range.
- Attendance > Perfect Attendance (Tardies) – list all students with no absences and no tardies.
- Instruction - there are over 40 reports in this folder!
As Always,
Data Diva
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